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About LiveX AI

LiveX AI is the #1 human-like physical AI agent platform for B2C enterprises, unifying digital and real-world interactions into one intelligent system.

About

Office & Operations Assistant

Location

Palo Alto

Department

Operations

Type

On-Site

Salary

$50,000 to $70,000

Job Description

Posted on: 
May 26, 2026

Company Overview

‍

LiveX is a startup in Palo Alto, CA. Built with Google Cloud and NVIDIA, LiveX AI offers the #1 Human-Like Agent for B2C and unifies digital and physical customer experiences into one intelligent platform across all channels. LiveX AI extends the same intelligence into the real world through holograms, kiosks, and QR experiences that inform, guide, and convert in person.

Whether online or on-site, LiveX AI agents deliver consistent and instant, human-like assistance across every channel through unified AI memory. Join a fast-paced company doing exciting work! See us in action!

‍

About the Role

‍

We are looking for a full-time, detail-oriented and reliable Office & Operations Assistant to support our daily operations, logistics coordination, and office management. This role is critical in ensuring smooth execution across office administration, warehouse coordination, and shipment logistics. If you’re excited about learning how Physical AI gets deployed in the real world, this job could be a great fit for you!

‍

Key Responsibilities

  • Manage daily office operations, including office supply and pantry procurement, employee meal coordination, and workspace organization
  • Maintain and manage operational accounts (e.g., warehouse access, internet services, vendor accounts)
  • Track and update warehouse inventory, ensuring accurate stock records and coordination with warehouse management
  • Coordinate logistics and transportation, including scheduling shipments, communicating with vendors, and tracking deliveries
  • Support event logistics preparation, including equipment readiness and shipment arrangements
  • Request and compare shipping quotes for domestic and international deliveries; follow up on shipment progress and costs
  • Communicate with vendors and internal teams to ensure timely execution of operational tasks
  • Assist with ad hoc operational tasks as assigned by the Head of Operations
  • Human Resources-related activities:
    • Assist with onboarding coordination, including preparing basic setup (workspace, access, and first-day logistics)
    • Help collect and organize employee information and required documents (e.g., I-9 supporting documents, basic records)
    • Coordinate interview scheduling and communicate with candidates as needed
    • Support job posting updates and basic candidate tracking (e.g., organizing applications, follow-ups)
    • Help coordinate internal communications (e.g., announcements, reminders)
    • Provide occasional support on HR-related vendor communication (e.g., payroll, benefits, or insurance inquiries if applicable)
    • Maintain basic administrative functions in Gusto, such as employee information updates and routine system checks
    • Assist with preparation and submission of basic employment-related documentation for government agencies (e.g., EDD), as needed

‍

Qualifications

  • 1–3 years of experience in office administration, operations, logistics, or a related field
  • Strong organizational skills and attention to detail
  • Ability to manage multiple tasks and follow through reliably
  • Good communication skills, especially when working with vendors and service providers
  • Basic proficiency in Excel / Google Sheets (inventory tracking, simple data updates)
  • Ability to work independently and handle routine operational issues
  • Physical Requirements This role includes warehouse and event-logistics duties. The successful candidate must be able to, with or without reasonable accommodation:
  • Occasionally push and maneuver wheeled equipment crates weighing up to 850 lbs short distances on level surfaces (crates are mounted on lockable casters; staff are not required to lift these crates — movers handle lifting)
  • Lift and carry smaller items and accessories up to 50 lbs unassisted
  • Stand, walk, bend, and reach for extended periods in a warehouse environment
  • Assist movers and vendors with on-site logistics, staging, and setup

‍

Preferred Qualifications

  • Experience in logistics, warehouse coordination, or event support
  • Familiarity with shipment coordination or vendor management
  • Experience working in a startup or fast-paced environment
  • Fluency in Mandarin Chinese is a plus

Compensation

‍

The budget is a Bachelor's level salary, and the candidate must also be able to work in the warehouse. For an entry-level Office Associate role in the Bay Area, salaries typically range from about $50,000 to $70,000 per year, with most offers landing around $55,000–$65,000 based on experience. 

‍

To Apply send resume via email to ops@livex.ai

‍

Email Resume →

Office & Operations Assistant

Location

Palo Alto

Department

Operations

Type

On-Site

Salary

$50,000 to $70,000

Job Description

Posted on:

May 26, 2026

Company Overview

‍

LiveX is a startup in Palo Alto, CA. Built with Google Cloud and NVIDIA, LiveX AI offers the #1 Human-Like Agent for B2C and unifies digital and physical customer experiences into one intelligent platform across all channels. LiveX AI extends the same intelligence into the real world through holograms, kiosks, and QR experiences that inform, guide, and convert in person.

Whether online or on-site, LiveX AI agents deliver consistent and instant, human-like assistance across every channel through unified AI memory. Join a fast-paced company doing exciting work! See us in action!

‍

About the Role

‍

We are looking for a full-time, detail-oriented and reliable Office & Operations Assistant to support our daily operations, logistics coordination, and office management. This role is critical in ensuring smooth execution across office administration, warehouse coordination, and shipment logistics. If you’re excited about learning how Physical AI gets deployed in the real world, this job could be a great fit for you!

‍

Key Responsibilities

  • Manage daily office operations, including office supply and pantry procurement, employee meal coordination, and workspace organization
  • Maintain and manage operational accounts (e.g., warehouse access, internet services, vendor accounts)
  • Track and update warehouse inventory, ensuring accurate stock records and coordination with warehouse management
  • Coordinate logistics and transportation, including scheduling shipments, communicating with vendors, and tracking deliveries
  • Support event logistics preparation, including equipment readiness and shipment arrangements
  • Request and compare shipping quotes for domestic and international deliveries; follow up on shipment progress and costs
  • Communicate with vendors and internal teams to ensure timely execution of operational tasks
  • Assist with ad hoc operational tasks as assigned by the Head of Operations
  • Human Resources-related activities:
    • Assist with onboarding coordination, including preparing basic setup (workspace, access, and first-day logistics)
    • Help collect and organize employee information and required documents (e.g., I-9 supporting documents, basic records)
    • Coordinate interview scheduling and communicate with candidates as needed
    • Support job posting updates and basic candidate tracking (e.g., organizing applications, follow-ups)
    • Help coordinate internal communications (e.g., announcements, reminders)
    • Provide occasional support on HR-related vendor communication (e.g., payroll, benefits, or insurance inquiries if applicable)
    • Maintain basic administrative functions in Gusto, such as employee information updates and routine system checks
    • Assist with preparation and submission of basic employment-related documentation for government agencies (e.g., EDD), as needed

‍

Qualifications

  • 1–3 years of experience in office administration, operations, logistics, or a related field
  • Strong organizational skills and attention to detail
  • Ability to manage multiple tasks and follow through reliably
  • Good communication skills, especially when working with vendors and service providers
  • Basic proficiency in Excel / Google Sheets (inventory tracking, simple data updates)
  • Ability to work independently and handle routine operational issues
  • Physical Requirements This role includes warehouse and event-logistics duties. The successful candidate must be able to, with or without reasonable accommodation:
  • Occasionally push and maneuver wheeled equipment crates weighing up to 850 lbs short distances on level surfaces (crates are mounted on lockable casters; staff are not required to lift these crates — movers handle lifting)
  • Lift and carry smaller items and accessories up to 50 lbs unassisted
  • Stand, walk, bend, and reach for extended periods in a warehouse environment
  • Assist movers and vendors with on-site logistics, staging, and setup

‍

Preferred Qualifications

  • Experience in logistics, warehouse coordination, or event support
  • Familiarity with shipment coordination or vendor management
  • Experience working in a startup or fast-paced environment
  • Fluency in Mandarin Chinese is a plus

Compensation

‍

The budget is a Bachelor's level salary, and the candidate must also be able to work in the warehouse. For an entry-level Office Associate role in the Bay Area, salaries typically range from about $50,000 to $70,000 per year, with most offers landing around $55,000–$65,000 based on experience. 

‍

To Apply send resume via email to ops@livex.ai

‍

Apply now